Administrative Officer Job Description

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Administrative Officer:

Are you looking for an opportunity to work closely with others and put your organizational skills to great use? _______________ is hiring an Administrative Officer to join our team. This role is a huge support to our entire company. You’ll help us maintain efficient and productive daily activities. We’ll also depend on you provide warm and professional ‘first impressions’ to our customers and visitors. Our ideal candidate has an excellent mix of communication and time management skills. Sound like you?

Administrative Officer Responsibilties:

This position reports to the Administrative Manager. Duties may include:

• Greeting customers and visitors, signing them in
• Responding to inquiries and directing them to appropriate staff
• Answering telephone and directing inquiries to various team members
• Paging employees as needed
• Assisting with bookkeeping and payroll activities
• Coordinating company communications such as memos, emails, and intranet notices/updates
• Processing outgoing and incoming mail
• Managing employee and company-wide calendars
• Booking conference rooms and preparing rooms for meetings
• Printing reports and other materials for meetings or company-wide distribution
• Maintaining an organized filing system
• Helping with the coordination of special company events
• Alerting cleaning staff of any issues or concerns
• Ensuring office supplies are appropriately stocked and coordinating supply orders as needed
• Maintaining a professional and tidy office space
• Other duties as assigned

Administrative Officer Qualifications:

• 6 months or more working in a busy office, or relevant education
• Completed College Diploma in Office Administration(or relevant study) considered an asset but not required
• High School Diploma or equivalent
• Strong interpersonal communication skills
• Friendly personality and positive attitude
• Ability to multitask and manage time well

Administrative Officer Core Skills:

• Interpersonal communication
• Scheduling
• Professional telephone etiquette
• Professional email writing
• Basic computer skills including use of Calendar tools, email, and Microsoft Office products
• Organization
• Problem-solving
• Time management
• Dependability
• Independent work
• Multitasking
• Professionalism
• Positive attitude