Office Assistant Job Description

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Office Assistant Introduction:

If you are looking for a chance to interact daily with clients and your team, (Company name) may have the perfect position for you! We are looking for an organized, personable, and detail-oriented candidate to be a great first impression of our company.  As our Office Assistant, you would be assisting the Office Manager with scheduling appointments, organizing paperwork, and speaking with clients both in person and on the phone. Strong interpersonal and organizational skills are key to success in this position.

Office Assistant Responsibilties:

This role reports to the Office Manager. Your main task would be keeping our office efficient and organized.
This role will include:

• Responding to client questions in a warm and professional manner
• Maintaining an organized filing system
• Booking rooms within our facility
• Scheduling appointments
• Keeping employee data records (e.g. sick/vacation days)
• Other duties as required
  
  

Office Assistant Qualifications:

• 6 months or more working in a busy office, or relevant education
• High school diploma or equivalent
• Strong interpersonal organizational skills
• Ability to multi-task
  
  

Office Assistant Core Skills:

• Professional telephone etiquette
• Professional email writing
• Basic computer skills including use of Calendar tools, email, and Microsoft Office products
• Confidentiality and discretion
• Organization and time management
• Attention to detail
• Friendly, upbeat personality
  
  

Alongside Pro Tip:

When interviewing for this position, always try to ask open-ended questions that encourage candidates to give more detail from their experience, or that demonstrate their personality and work style. Try to avoid questions that may be met with yes/no or ‘socially acceptable’ responses.