Office Coordinator Job Description

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Office Coordinator:

Are you looking for an exciting new challenge in a great workplace? Do you have a positive attitude and friendly personality? Would your friends describe you as 'super organized' and 'always on the ball'?

We’re currently seeking an Office Coordinator to join our team. We’ll rely on your support to maintain an efficient and tidy office. This is an excellent opportunity for someone that is energized by teamwork, multitasking, and keeping things organized. Sound like you?

Office Coordinator Responsibilties:

This position reports to the __________________. Duties may include:

• Greeting visitors to our facility and signing them in, alerting appropriate staff of their arrival
• Setting up conference rooms for meetings
• Receiving and delivering phone and in-person messages
• Distributing and/or posting company memos
• Assisting with the hosting of special company events and other projects
• Giving company visitor tours as needed
• Helping to maintain a professional and tidy office space
• Alerting cleaning staff of any issues or concerns
• Responding to inquiries and directing them to appropriate staff
• Ensuring office supplies are appropriately stocked and coordinating supply orders as needed
• Other duties as assigned

Office Coordinator Qualifications:

• 6 months or more working in a busy office, or relevant education
• Completed College Diploma in Office Administration(or relevant study) considered an asset but not required
• High School Diploma or equivalent
• Strong interpersonal communication skills
• Friendly personality and positive attitude
• Ability to multitask and manage time well

Office Coordinator Core Skills:

• Interpersonal communication
• Scheduling
• Professional telephone etiquette
• Professional email writing
• Basic computer skills including use of Calendar tools, email, and Microsoft Office products
• Organization
• Time management
• Dependability
• Independent work
• Professionalism
• Positive attitude

Alongside Pro-Tip:

The responsibilities of an Office Coordinator depend on the size of the administrative team and needs of the company. Be sure to adjust this job posting template with a realistic description of the role you’re hiring for.